Software File Import Settings

What product is this article for? 

GDSN Connect

When importing software files into GDSN Connect, you have the option to define default settings that will be applied during the import process. These settings can be customized for each individual import if needed.

Step 1: Open the Menu

• On the Preview and Fix Data screen, locate the menu icon at the top right of the screen.
• Click on it to open the options.

Step 2: Select “Edit Import Settings”

• In the dropdown menu, choose [Edit Import Settings]. This will open a set of options that control how items are imported and handled in the system.

Step 3: Review and Adjust the Settings

1. Create District-Specific Items for Unmatched Records

   • What is an unmatched record?
     An unmatched record is any item that did not find a match to an N2F item. The system marks these items with a status of “No Match.”
   • What does this setting do?
     Selecting this option will create new district-specific items for all unmatched records. This is useful when you want to include new items that haven’t been matched yet in the database.

2. Inactivate All Existing Items Not in the Software File

   • What are existing items?
     These are items that have already been added to GDSN Connect but are not present in the current software file you’re uploading. Items that may have been added via a Vendor Item Upload, from the N2F Database or a previous Software Import.
   • What does this setting do?
     When this option is selected, all existing items that are not in the current file will be inactivated in GDSN Connect.
     This option is helpful if:
     • You’ve deactivated items in your BOH (Back of House) software.
     • You uploaded a vendor file with items that are no longer active in your system.

Step 4: Save Your Settings

• Once you’ve reviewed and adjusted the settings, click Save to apply the changes.