Preview & Fix Data

The Preview & Fix Data page shows the items that are in the software file and how they have been matched to items already in your database in GDSN Connect or to items from the Nourish to Flourish Database or a vendor catalog (if the items are new). It also shows potential data errors for the items and allows you to address those errors prior to adding the items to your local database in GDSN Connect. This is the main page that you will spend most of your time one.  Items can be individually “Completed” to add them to the local database (and exported back to your software) before the rest of the items in the file are completed. 

Items vs. Menu Items

This page is grouped into two tabs: One showing your Items and a second showing your Menu Items. Note that other software application may have different terms for these items.

• Items: These are the items that you purchase and store in inventory. These are commonly called Inventory Items or Stock Items.
• Menu Items: These are the items that you put onto menus and use in recipes. These are commonly called Ingredients.

After completing the process, each item will have a fully complete Item and Menu Item record. 

Item Groups

The matching process from the Match Items step evaluates items and groups them based on the match result. 

• New Item from Software: These items are in the file but not found in the local database in GDSN Connect. These items will be added. 
• Matched Item: These items are matched to records in the local GDSN Connect database and will be updated.
• Not in Software File: These items are in the local GDSN Connect database but are not in the file.  They will be inactivated.
• Errors:
  • Duplicate Items: There are more than one instance of this record in the file. They have been combined to a single record for importing into GDSN Connect.

Status Messages

The wizard shows the Status of each item based on automated data quality checks after the matching process or after the user has performed some action. Here's what they mean and how to handle them:

Warning Messages

• No Match: This warning means the item isn't matched to a standardized record from the N2F Database. Select “Search N2F DB” from the item menu (or select the warning message) to access the N2F Database search tools to locate and select the appropriate item. This will fully enhance the record with information from the manufacturer.  Refer to the Fixing "No Match" Errors Using Search N2F Database Tool article for detailed instructions.
• Missing N2F Item Data: This warning means that the matched N2F item is missing a critical value, such as Serving Size Weight, that prevents the record from being scaled to match the record in the file. To address this issue, select "Edit Item Info" (or click the warning message) and provide the missing information.  NOTE: This information should be entered from the nutrition facts or product label and may be different from what you have in your software.  Refer to the Missing N2F Item Data section in the Appendix for more details.
• Missing Req’d Item Data: This warning means that the matched item is missing critical data, such as Serving Size Weight, Calories, Sat Fat, or Sodium. Complete the item by entering the missing information by select "Edit Item Info" (or click the warning message). Refer to the Missing Required Item Data section in the Appendix for more details.

Informational Messages

• Ready: Item has no warnings and is ready to process. 
• Not Found in Catalog: This warning indicates that the item's Vendor Product ID couldn't be found in the configured Catalog. Some other things that can cause this warning: 
  • The contract was not initially setup in the vendor.  This would appear for all items if this happened.  You can go back to the Vendor to select the Contract, and then re-run the import process file.
  • Catalog no longer has the item on the current contract or was discontinued. 
  • Vendor Product ID is incorrect.  You will need to fix the value in your existing software and then export it again.
• Inactivate:  Item was not present in the software file and will be marked as inactive in GDSN Connect.
• Complete:  Item has been added or updated in the local database.
• Error: There was an error when the item was processed.  Submit a ticket to the inTEAM Help Center and provide any error message, the item ID with the error, and the URL from the browser.  

Item Actions

Next to each item, there are 3 dots that will open an action menu. 

• Review Item Updates:  This will display a screen that lets you compare the item information from the file versus the information from the N2F item.  By default, it will scale the nutrient information to the serving size already setup within the user’s software. However, you can change to instead use the serving size provided by the manufacturer. 
• Edit Item Info: This will display a popup that lets you view and edit the item information.
• Search N2F Database / Unmatch N2F Item: This will initiate the process to search the N2F Database.  If a match has already been made, it will remove the match so you can re-do the search. 
• View Local Item: Users can swiftly access the corresponding local item associated with the record
• Complete Item:  This will individually process the one item and add it to the local database.
• Ignore Item: Users possess the capability to ignore an item, whether it is a non-food item or one that has expired and is no longer in use. Additionally, users have the ability to match to a previously ignored item.