The Data Quality Checks module is a set of automated algorithms that evaluate each of the items within your Item Database to highlight items with missing data that needs to be added or suspicious data values that may require a manual review to ensure that it's correct. These checks are essential to maintaining data quality and accuracy and they help to ensure that customers can rely on the product data they export into their software.
You can access the Data Quality Checks by selecting that section on the left-hand tool bar. This section is divided into the following three tabs, each showing warnings for different types of error:
Menu Planning![]()
NOTE: This section is only available to GDSN Connect users.
The Menu Planning tab shows a list of menu items in your Item Database and information relevant for planning menus. This includes information like serving size, nutrients, allergens, and meal pattern credits.
By default, the page is filtered to only show items with a Warning Message, but you can change the filter to view all the items. You can also set the filter on the Warning Messages column to view specific warning messages.
To review updates on the Menu Planning tab:
- Choose an item from the list below.
- The pop-out window will open to the relevant tab where the warning is displayed.
- Add or correct any information relevant to the warning. This is usually highlighted with a red alert icon.
- Click on [Save and Close] to save the changes and return to the list of items.
NOTE: This does not actually save any changes to your record in case you made a mistaken. You must click [Save] on the main page to actually write the changes to your item database and re-evaluate the warnings. You can also click [Revert] to undo all the changes that have been made since the last time this list has been saved.
Once you have corrected the missing or needed information in the Warning Message column and hit [Save and Close], you will notice a message "Save to refresh warning". You can choose to save each item individually or all at once at the end.
Inventory Setup
The Inventory Setup tab shows a list of items in your Item Database and information relevant for managing the relationship between the menu item, inventory item, and the purchased item. This includes information like servings per purchase unit, servings per inventory unit, and inventory units per purchase unit. Additionally, there is a "Confirm Values" option that will lock down the values so they cannot be edited and it will also override any remaining warning messages.
By default, the page is filtered to only show items with a Warning Message, but you can change the filter to view all the items. You can also set the filter on the Warning Messages column to view specific warning messages.
If any of the values are incorrect, the system is designed to work well by editing the fields from the left to the right.
- Edit the names of the Purchase Unit and Inventory Unit
- Enter the correct Net Weight
- The Servings per Purchase Unit and Inventory Unit values will be adjusted to maintain the same number of Servings per Pound.
- Enter the correct Servings per Purchase Unit
- The Servings per Inventory Unit value will scale to maintain the same Inventory Units per Purchase Unit.
- Enter the correct IUs per PU -or- Servings per Inventory Unit
- The other value will change to maintain the same Servings per Purchase Unit and Inventory Units per Purchase Unit values
- Check the Confirm Values checkbox once done, which will prevent any future changes to these values.
- After completing all the changes, press [Save] at the top of the page.
Procurement
The Procurement tab shows a list of items in your Item Database and information relevant for procuring that item including the procurement category as well as the (current) price.
- Select the desired Procurement Category for the item
- Enter the Effective Date and the corresponding Price
- Remember to save your changes regularly to ensure that all updates are properly recorded.
Note, the warnings will disappear once values are saved.