There are two approaches for getting the reports of items to set up GDSN Connect: 1) Export a report from your existing software, and 2) Request a report of items from each vendor. Once you have this report, you will need to manipulate the data into the format used by the Vendor Item Upload Template. We have found that asking for a list of products that you have purchased over the past 12 months is a good way to get most of the items that you will want to setup.
Sample Letter: MRPC Vendor
Dear (Vendor Contact Name),
Our district is working with Region 10 MRPC and inTEAM to streamline how we obtain product information and add that into our current software. This will assist us in USDA K-12 audit reviews, procurement, and management of product data and changes. Below is a list of information needed from you for the products that we have ordered over the past 12 months as we prepare for this process. Please know that while all the items below are important, the most crucial have an asterisk (*) next to them. If you cannot provide all the requested information, please ensure the items with an asterisk are completed. If you have any questions, please don’t hesitate to reach out.
A complete list of the products we have ordered over the past 12 months along with:
- *Item Name/Description
- Pack Size
- *Vendor Product ID
- GTIN
- Brand Name
- Mfr Product ID
- Net Weight (Lbs.)
Sample Letter: Non-MRPC Vendor
Dear (Vendor Contact Name),
Our district is working with Region 10 MRPC and inTEAM to streamline how we obtain product information and add that into our current software. This will assist us in USDA K-12 audit reviews, procurement, and management of product data and changes. Below is a list of information needed from you for the products that we have ordered over the past 12 months as we prepare for this process. Please know that while all the items below are important, the most crucial have an asterisk (*) next to them. If you cannot provide all the requested information, please ensure the items with an asterisk are completed. If you have any questions, please don’t hesitate to reach out.
A complete list of the products we have ordered over the past 12 months along with:
- *Item Name/Description
- *Pack Size
- *Vendor Product ID
- *GTIN
- *Brand Name
- *Mfr Product ID
- *Net Weight (Lbs.)
- Servings Per Pack
- Serving Size
- Commercial Price of the Pack
- Effective Date of the Price